Strata meetings are vital for managing your property, maintaining transparency, and fostering community. Yet, many owners attend without fully understanding how to maximize their participation. Whether you’re new to strata living or looking to play a more active role, these tips will help you stay informed, engaged, and confident during strata meetings.
1. Review the Agenda in Advance
The agenda is your guide to what will be discussed at the meeting, from budget approvals to bylaw updates. Reviewing it beforehand ensures you’re prepared for the topics that matter most to you. If you spot an issue missing from the agenda—like a repair request or a community concern—reach out to the strata council early to request its inclusion. Proactive preparation helps you avoid surprises and ensures your concerns are addressed.
2. Read Key Documents
Strata meetings often involve detailed discussions, and key documents provide the context you need to make informed decisions. Be sure to review:
Minutes from previous meetings - to track unresolved issues.
Financial statements - to see how strata fees are spent and ensure sufficient reserves for future repairs.
Proposals or resolutions - that require a vote, such as special levies or major projects.
These documents allow you to ask the right questions and engage meaningfully during discussions.
3. Participate Actively
Strata meetings are not just for listening — they’re a chance to shape decisions that affect your home and community. Don’t hesitate to ask questions, share your perspective, or suggest alternative solutions during discussions.
If you’re unable to attend a meeting, appoint a proxy to vote on your behalf. This ensures your voice is represented even if you can’t be there in person.
4. Know Your Rights and Responsibilities
As a strata owner, understanding your rights and responsibilities under the Strata Property Act in BC ensures you can participate with confidence. For example, you have the right to request specific documents, propose agenda items, and vote on critical decisions. At the same time, responsibilities like paying fees on time and adhering to bylaws contribute to a well-managed community.
5. Build Relationships with the Strata Council
The strata council oversees the day-to-day management of your property and acts as a bridge between owners and property managers. Building a positive relationship with council members keeps you informed between meetings and makes it easier to voice concerns or ask questions.
If you’re passionate about contributing to your community, consider joining the council yourself. It’s a great way to gain insight into strata operations and play a direct role in shaping your property’s future.
Secrets in Summary
Strata meetings are your opportunity to stay informed, protect your investment, and contribute to your community. By reviewing the agenda, reading key documents, participating actively, and building relationships with the strata council, you can ensure your voice is heard.
Engagement isn’t just about attending meetings — it’s about making them count. Start with your next strata meeting and make an impact.